Apprentice Court Clerk at Douglas County in SOUTH LAKE TAHOE

Lake Tahoe - Stateline, 96150 | 10/02/2019 | Ad id: 7-0000492755-01
Details

DOUGLAS COUNTY
FT Apprentice
Court Clerk
Lake Tahoe-Stateline
Please note: this position is located at the Justice Court Lake Tahoe - Stateline.

ESSENTIAL FUNCTIONS

* Provides and performs a wide variety of general clerk duties and court and office support functions. Incumbent may also serve as a clerk for a variety of trial types including and not limited to criminal, civil, divorce, probate, paternity, child support, adoption, traffic, domestic violence, jury trials and non-jury trials.
* Researches, retrieves, and delivers file requests for the Court and general public requests. Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
* Receives, sorts, and processes legal documents and mail; reviews documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness and all required supporting documents in accordance with prescribed filing requirements; returns unacceptable documents noting discrepancies and reasons for rejection pursuant to left side filing requirements and office policy.
* Enters into and retrieves data from automated case management tracking system; assigns applicable codes; cross references documents for future retrieval; accesses documents by using various indices; follows established procedures for updating and purging records. Maintains motions calendars for judicial assistants and court operations specialists. Maintains and updates clerks to do lists and other tracking items needed for maintaining office protocol.
* Determines and computes fees and fines; receives, verifies and accounts for checks, money orders, credit and cash payments made in person or by mail; may reconcile and balance monies received against transaction totals in the absence of deputy clerks. Takes deposits to the bank.
* Explains legal filing procedures and associated fines and fees both at the counter and over the telephone; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents and other court related materials; makes referrals to other court services; directs the public on where to find forms online and explains procedures associated with filing documents with the clerks office.
* Types and prepares a variety of material such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; composes letters in response to requests for general information; prepares bench warrants, commitments and releases; issues subpoenas and certified copies; issues search warrants once signed by the court; checks for completeness prior to sending case file into the courtroom.
* Summons prospective jurors through written and verbal notices and distributes juror questionnaires; processes juror questionnaires upon return; responds to questions concerning jury duty responsibilities, clarifying requirements and explaining the selection process; oversees and coordinates activities of the jury assembly room and ensures the needs of prospective jurors are met; completes and processes payroll records for jurors.
* Performs other duties as assigned.
* Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
High School Diploma, or equivalent, and three (3) year's general clerical experience preferred. LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County. Must have good grammar and effective communication skills.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Skill in organizing material, information, people in a systematic way to optimize efficiency and minimize duplication of effort.
REQUIRED KNOWLEDGE AND SKILLS:
Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; ability to accurately and concisely record court proceedings and compose minutes; Intermediate proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers.
Basic proficiency level utilizing Microsoft Office applications including Word, Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc. is required.
PHYSICAL DEMANDS & WORKING ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform
repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee is occasionally required to lift and/or move files and or boxes containing several files and/or evidence that may be awkward, hazardous or contain biological specimen. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT:
Work is performed in an office/courtroom environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; will work under stress of deadlines and with irate members of the public. Occasionally handles emergency/crisis/chaotic situations; frequently subject to interruptions, and multiple calls and inquiries. The noise level in the work environment is usually moderate. For more information & to apply please visit
douglascountynv.gov
775-782-9860
EOE